Best Practices Articles
The Most Important Feature for Your PRM Software

The Most Important Feature for Your PRM Software

The most recent trend in channel marketing automation has been the rapid deployment of Partner Relationship Management (PRM) Software along with Partner Marketing Management (PMM) capabilities in multiple industry verticals. In this article, we will focus specifically on the value of Partner Profile Manager (PPM) as a core feature for PRM Software.

Before we begin, let's discuss the rationale for using a Partner Profile Manager (PPM) and how it can help. The primary use for a Partner Profile Manager (PPM) in PRM Software is to make sure the vendor selling through the channel has detailed records for each partner company and their team members. This functions almost like CRM software, but with a lot more data and search capability associated with a specific partner profile. We have discussed earlier how partner profiling can boost channel sales. The main objective of the Partner Profile Management tool in PRM Software is to give a vendor the ability to profile or segment their partner on a dynamic basis, and use that segmentation data to take different business decision and actions. Partner Profile Management plays a very important role in PRM Software by helping users understand the following:
  1. Firmographics of the partner company – This typically covers how many employees the partner company has, the key office locations, the market segments they serve, how long they have been in the business, what their credit rating is, etc. This information can be collected dynamically in the PPM tool of the PRM software from various database sources that are publicly available in most developed countries. In developing countries, this information will need to be pulled together manually from various sources, including telephone research and surveys.
  2. Business mix – Once you know who your partners are, the next most logical parameter for profiling is to understand their business mix – i.e., product versus services. A partner's ability to sell services directly depends on their ability to understand a specific vertical. As a result, partners who sell services also tend to specialize in certain verticals. These partners tend to work with a group of vendors and carry their solutions as a bundle. The right PRM Software can capture this information for you.
  3. Technical competence – A specific partner may sell into multiple industry verticals, such as healthcare, finance, insurance, real estate, manufacturing and education. If the product or solution the partner is selling varies by segment, then the partner will need specific marketing, sales and technical ability to sell that specific solution. It is crucial to dynamically track this data in PRM Software via the PPM tool.
  4. Sales velocity – One of the core capabilities of your PRM Software is the ability to access your point-of-sales data and dynamically show the sales velocity of your individual partners. Once you align this data with data about partner firmographics, business mix and technical competency, you will be able to see a storyline that will start making sense. Having this storyline allows you to differentiate partners by programs, capabilities, etc., so you can focus on partners with different storylines in different ways. This differentiated approach will not only help you increase your sales velocity, but will also enhance partner profitability by allowing them to differentiate from each other.
  5. Growth potential – Last but not least, the most important outcome of the partner profiling capability embedded in your PRM Software is continued engagement with your partner base, getting their feedback and linking feedback to their performance data to predict the growth potential of each and every one of your customers. You cannot control how a partner will run their business and where they will invest specifically. However, you can clearly lay out investment criteria by informing the partners what the rules of engagement are and where your organization is willing to invest to make them successful. Alignment of your program strategy via growth potential analysis is critical.

Keeping in mind these requirements that PRM Software can fulfill via its PPM capability, now we need to consider how to make this happen. This is a much-needed capability, especially as your channel grows, but it can provide truly significant insight even if you are dealing truly only with 50 to 100 partners. As we noted earlier, the primary goal should be to carry out the profiling in a dynamic way. For example, when your partners update their records (based on regular update requests or programs, etc.), those changes should be reflected dynamically in your PRM software. Up-to-date knowledge of your partner base is a critical competitive advantage, because it allows you to do more with less.

Certainly you can jump-start the profile activity manually by carrying out surveys, adding data from secondary databases like Hoover’s and so on, but the platform should allow you to do the profiling dynamically and keep your database fresh and up-to-date so that your channel sales organization can act quickly.

Here are the five core technical requirements that you must consider to make sure your PRM software is capable of providing you with dynamic Partner Profile Management:

  1. Dynamic data connectivity – In most developed countries, there are multiple business data providers like Dun & Bradstreet, Hoover’s,, etc. Today, most also provide a dynamic data connection interface, which, when properly integrated with your PRM software, pulls in your partner business information on a regular basis. This allows you to keep your firmographic data for your partner base up-to-date and current.
  2. Technical certification integration – If you are using a Learning Management System (LMS) then you should be able to connect your PRM software to your LMS module and dynamically populate the status of your partners.
  3. Point-of-sales data integration – There are various vendors in the marketplace who can provide you with this capability, but you can also do this manually by getting POS data from your distributors, organized by partner ID, in Excel format. As long as your PRM software allows you to upload POS data in an Excel data file, then you can update this once per quarter and see where your partners stand. This is an easy way to get you almost 95% of the way there.
  4. Manual research update – In addition to the dynamic data updates from various sources, you will also need to update your partner records via survey and telephone research. This can be done for the following areas:

a) Attitudinal & satisfaction research – This measures how your partners feel about various aspect of your business relationship with them.

b) Needs discovery research – This is primarily for scoping out new products and services ideas.

Once you have got the data from these two types of surveys, that information must be kept within your PRM software and Partner Profile Manager.

  1. Business planning – Last but not least: Ensure that as your channel management organization engages with your partners – especially the top-tier ones – and as they develop business plans, those data get synced back to your PRM software and its Partner Profile Manager

Any organization considering deployment of PRM software must carefully think through how it is going to increase its maturity across the channel management. Before an organization makes a significant investment in channel automation, their first step should be to build a Partner Profile Management infrastructure and management process around it. The right PRM software can not only enable the deployment, but also significantly streamline (and reduce costs for) day-to-day management, driving better decisions to achieve profitable growth. Proper deployment of Partner Profile Management capability can accelerate an organization’s understanding of the status of the channel, thereby allowing the organization to make the right investment decisions. This is the ultimate result of “doing the right things right.”

Other Available Formats

Subscribe to Our Newsletters


Best Practices Guidebook

Partner Relationship Management Trends to Watch in 2024 Thumbnail Top 10 Partner Relationship Management Trends
Download Guide

Partner Relationship Management Best Practices Thumbnail Building Bridges: Best Practices in PRM
Download Guide

Mastering Channel Marketing: Strategies image Mastering Channel Marketing Best Practices
Download Guide

Digital Marketing Strategy for SaaS Leaders Digital Marketing Strategy for SaaS Leaders
Download Guide

Mastering Partner Management Best Practices img Mastering Partner Management Best Practices
Download Guide

a Unified Partner Ecosystem Management img Maximizing Efficiency and Cost Savings with Partner Ecosystem
Download Guide

AI-Driven Partner Marketing AI-Driven Partner Marketing Best Practices
Download Guide

New Strategies for Channel Management Guide thumb Agency Partners Best Practices
Download Guide

New Strategies for Channel Management Guide thumb New Strategies for Channel Management Best Practices
Download Guide

PRM Software Best Practices & Core Capabilities thumb PRM Software Best Practices & Core Capabilities
Download Guide

AI-Powered Marketing Strategies Best Practices thumb AI-Powered Marketing Strategies Best Practices
Download Guide

Partner Onboarding Best Practices Partner Onboarding Best Practices
Download Guide

Affiliate Marketing Management Best Practices Affiliate Marketing Management Best Practices
Download Guide

All Guidebooks